Minutes
Board Meeting
April 25, 1999

 

The meeting was conducted on NetMeeting for all but two Board Members who were connected via IRC and e-mail. 7 of the 11 Board members were in attendance, more than the quorum required - Clipper, Gerard, Jan, Nancy, Shirley, Roger, and Ron. All votes carried without opposition.

1. Vote to Approve New Headquarters

- Wisconsin site, previously approved as a Place of Business, to be the headquarters

- IRS and The Company Corporation, the Delaware agent, to be so informed

 

2. Approve of New PO Box

- PO Box required in the the Village, with no mail delivery

- Headquarters vote thus implied PO Box approval

- Street Address and PO Box, together, are the official address

- Alaska PO Box to be phased out, Gift Pool collection point remaining

 

3. Vote to Approve Lockbox Bylaw Change

- Lockbox of Records only required if Headquarters not on US soil

- Bylaws amended per Agenda exhibit suggestion

4. Vote to Approve New Treasurer and Bank

- Resignation of Brand acceptance implicite in appointment of new Treasurer

- Ron approved as new Treasurer, Ron accepted appointment

- Confirmation by Emergency Election, per Bylaws, to follow

- Baraboo National Bank and Trust as new corporate bank approved

 

5. Vote to Approve Quickbook Bylaw Change

- Conveyance of the accounts by whatever means convenient, not restricted, approved

- Bylaws amended per Agenda exhibit suggestion

 

6. Report on Gift Pool Additions

- Gift Pool balance of $1,867 now increased to $2,067, per Clipper

- All but minimum balance will be wired to the new corporate bank account, per Bylaws

 

7. Vote to Approve Prototype Grant Proposal

- Ron recused himself, as the Principal

- Roger's Vote collected via e-mail, later, though approval implied during discussion period

- Placement of Prototype Grant Proposal on the web site, approved

- Self Dealing discussion requested by President and Principal

- Self Dealing debate by the Board to be included in any project funding approvals

 

8. Vote to Approve Prototype Projects

- Outstanding Balance of Vouchers to be paid confirmed by Jan, the Internal Auditor

- Board Preferences gathered at start of meeting, used as selection basis

- Worm Beds, with Chipper and ceiling of $500 additional dollars, approved

- Self Dealing on Worm Beds is Ron might eat the worms, recusal on vote not required

- Family Garden, with Tiller and Planter approved

- Tiller purchase economical, as purchase price equates to 17 rental days

- Self Dealing on Family Garden is Ron and Nancy might eat the Produce

- Produce will feed guests, class attendees, and volunteers also, in the future

- Campground partially funded, Weed Whacker, minor Cottage Wall and Door repair approved

- Self Dealing on Campground is offset by wear and tear of premises, to Nancy as owner

- Jan as Internal Auditor to approve all prepaid expense requests from Ron, for oversight

- Compensation for labor deferred for future discussion, Ron in agreement

- Reimbursement of incorporation costs deferred at present, Nancy's request

- Funding the TV Video deferred pending communications from Michel and Geson, the principals